Privacy Policy
Your privacy and data protection are our top priorities
Data Security
We use industry-standard measures to protect your data.
Transparency
Clear details on what data we collect and how it’s used.
Your Rights
Control your data with full GDPR compliance.
Last updated: July 2025
Quick Navigation
Contact Information
Type of Data We Collect
Among the types of Personal Data that this Application collects, by itself or through third parties, there are:
Complete details on each type of Personal Data collected are provided in the dedicated sections of this policy or by specific explanation texts. Personal Data may be freely provided by the User or, in case of Usage Data, collected automatically. Unless specified otherwise, all Data requested by this Application is mandatory and failure to provide it may make the service impossible.
Mode and Place of Processing the Data
Methods of Processing
The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification or destruction of Data. Processing uses IT-enabled tools following organizational procedures strictly related to the stated purposes.
Place of Processing
Data is processed at the Owner’s offices and any other locations of involved parties. Depending on User location, data transfers may involve moving information to other countries.
Retention Time
Unless otherwise specified, Personal Data is stored as long as required for its collection purpose and may be retained longer to meet legal or consent-based requirements.
The Purposes of Processing
The Data concerning the User is collected to enable the Owner to provide its services, comply with legal obligations, respond to enforcement requests, protect its rights and interests, detect fraud or malicious activity, and for:
Detailed Information on Processing
Device Permissions for Personal Data Access
This Application requests certain permissions from Users that allow it to access the User’s device Data:
Third-party Services
Gmail
Company: Google LLC
Location: United States
Data Processed: Usage Data
Email communication service provided by Google LLC. Such communication is not scanned for advertising purposes.
Amazon Web Services (AWS)
Company: Amazon Web Services, Inc.
Location: Germany
Data Processed: Various types of Data
Hosting and backend infrastructure service provided by Amazon Web Services, Inc.
Sendgrid
Company: Sendgrid Inc.
Location: United States
Data Processed: Email address + 2
Email address management and message sending service provided by Sendgrid Inc.
EU Rights (GDPR)
Withdraw Consent
You can withdraw consent at any time.
Object to Processing
You can object to processing carried out on bases other than consent.
Access Data
You can learn if Data is being processed and obtain a copy.
Rectify Data
You can verify accuracy and request correction.
Restrict Processing
You can request limited use of your Data.
Delete Data
You can request deletion of your Data.
Data Portability
You can receive your Data in a portable format.
Lodge a Complaint
You can contact your competent data-protection authority.
Additional Information
Legal Action
Personal Data may be used for legal purposes in Court or in stages leading to possible legal action from misuse of this Application.
System Logs and Maintenance
For operation and maintenance purposes, this Application and any third-party services may collect system logs.
Changes to Privacy Policy
The Owner may update this policy at any time by notifying Users here or within this Application.
Definitions and Legal References
Personal Data
Any information allowing identification of a natural person.
Usage Data
Information collected automatically through this Application, such as IP addresses, browser type, operating system, etc.
User
The individual using this Application, normally the Data Subject.
Data Controller
The entity determining purposes and means of Data processing.
Data Processor
The entity processing Data on behalf of the Controller.
Tracker
Any technology — cookies, identifiers, beacons — that enables tracking of Users.
Legal Information
This privacy policy applies to all Kairos applications and services, unless otherwise stated herein.