Privacy Policy
Kairos Applications
Your privacy and data protection are our top priorities
Data Security
We implement industry-standard security measures to protect your personal information
Transparency
Clear information about what data we collect and how we use it
Your Rights
Full control over your data with comprehensive GDPR compliance
Last updated: July 2025
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Type of Data We Collect
Among the types of Personal Data that this Application collects, by itself or through third parties, there are:
Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection. Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this Application. Unless specified otherwise, all Data requested by this Application is mandatory and failure to provide this Data may make it impossible for this Application to provide its services.
Mode and Place of Processing the Data
Methods of Processing
The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data. The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated.
Place of Processing
The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located. Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own.
Retention Time
Unless specified otherwise in this document, Personal Data shall be processed and stored for as long as required by the purpose they have been collected for and may be retained for longer due to applicable legal obligation or based on the Users' consent.
The Purposes of Processing
The Data concerning the User is collected to allow the Owner to provide its Service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests, detect any malicious or fraudulent activity, as well as the following:
Detailed Information on Processing
Device Permissions for Personal Data Access
This Application requests certain permissions from Users that allow it to access the User's device Data:
Third-party Services
Gmail
Google LLC
United States
Usage Data
Email communication service provided by Google LLC. Such email communication is not scanned by Google for advertising purposes.
Amazon Web Services (AWS)
Amazon Web Services, Inc.
Germany
Various types of Data
Hosting and backend service provided by Amazon Web Services, Inc.
Sendgrid
Sendgrid
United States
Email address +2
Email address management and message sending service provided by Sendgrid Inc.
App Store Connect
Apple Inc.
United States
Trackers +3
Platform for the distribution of mobile apps, provided by Apple Inc.
Google Play Console
Google LLC
United States
Trackers +3
Platform for the distribution of Android apps, provided by Google LLC.
EU Rights (GDPR)
Your Rights Under GDPR
Users may exercise certain rights regarding their Data processed by the Owner. In particular, Users have the right to do the following:
Withdraw Consent
Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
Object to Processing
Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent.
Access Data
Users have the right to learn if Data is being processed by the Owner and obtain a copy of the Data undergoing processing.
Verify and Rectify
Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.
Restrict Processing
Users have the right to restrict the processing of their Data. In this case, the Owner will not process their Data for any purpose other than storing it.
Data Deletion
Users have the right to obtain the erasure of their Data from the Owner.
Data Portability
Users have the right to receive their Data in a structured, commonly used and machine readable format.
Lodge a Complaint
Users have the right to bring a claim before their competent data protection authority.
Additional Information
Legal Action
The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of this Application or the related Services.
System Logs and Maintenance
For operation and maintenance purposes, this Application and any third-party services may collect files that record interaction with this Application (System logs) or use other Personal Data for this purpose.
Changes to Privacy Policy
The Owner reserves the right to make changes to this privacy policy at any time by notifying its Users on this page and possibly within this Application.
Definitions and Legal References
Personal Data (or Data)
Any information that directly, indirectly, or in connection with other information — including a personal identification number — allows for the identification or identifiability of a natural person.
Usage Data
Information collected automatically through this Application, which can include: IP addresses, URI addresses, request time, server response, country of origin, browser features, operating system, and other device parameters.
User
The individual using this Application who, unless otherwise specified, coincides with the Data Subject.
Data Subject
The natural person to whom the Personal Data refers.
Data Processor
The natural or legal person, public authority, agency or other body which processes Personal Data on behalf of the Controller.
Data Controller
The natural or legal person, public authority, agency or other body which determines the purposes and means of the processing of Personal Data.
Cookie
Cookies are Trackers consisting of small sets of data stored in the User's browser.
Tracker
Any technology - e.g Cookies, unique identifiers, web beacons, embedded scripts - that enables the tracking of Users.
Legal Information
This privacy policy relates to all applications and services provided by Kairos, if not stated otherwise within this document.